Your records, finally under control.
Whether you just want secure digital storage for your records or a full practice system, Medifile does both - POPIA-compliant records and OCR search, plus optional appointments, AI summaries and specialist referrals. Take only what you need.
Storage only, or your whole practice
Not every practice wants a full system - and that's fine. Start with secure storage, or get the clinical tools too. Upgrade whenever you're ready.
Records Storage
from R399/month
Just secure digital storage - upload, scan, search, share and stay POPIA-compliant. No clinical system to learn. Ideal if you simply want your records safe and findable.
- Upload or scan into patient folders
- Full-text OCR search
- Retention & audit trail
- Secure sharing links
Complete System
from R999/month
Everything in Storage, plus the clinical tools to run the whole practice - notes, appointments, referrals and more.
- Clinical notes, templates & AI summaries
- Appointments & reminders
- Specialist referrals & packets
- Patient portal, messaging & analytics
Optional in both: on-site collection & bulk scanning of paper archives (currently Gauteng).
Everything your practice needs, nothing it doesn't.
Purpose-built for South African medical records - not a generic document tool repurposed for healthcare.
AI patient summaries
Generate a plain-language summary of any patient's history - conditions, medications, recent results - in one click, drawn from their notes and documents.
POPIA compliance built in
Consent logs, retention policies, breach workflows and immutable audit trails - every compliance requirement handled automatically.
Referrals & specialist network
Bundle records into a secure, time-limited referral packet and send it to a specialist - no login on their end. Discover specialists by speciality and location.
Appointments & clinical workflow
Schedule appointments, track conditions and medications, set patient tasks, and capture consultation notes - your whole clinical day in one place.
Scanning + AI classification
Box up your paper archive and send it to us. We scan, OCR-process and let AI file every document to the right patient by type. From R95 per file.
Patient portal & messaging
Invite patients to securely view their records and message your practice - with SMS reminders before referrals expire, all logged to one timeline.
Sound familiar?
Most South African practices live with the same frustrations every day.
Before Medifile
- 15 minutes to find one patient record
- Printing and scanning for every specialist referral
- No POPIA breach process or documentation
- Records tied to the office - inaccessible on mobile
- Filing cabinets filling expensive consulting-room space
From paper to digital in 3-5 business days.
Simple enough for a practice that's never digitised. Powerful enough for one that has.
Send your boxes
Box up your paper records and schedule a free collection or drop-off. We issue a chain-of-custody receipt for every box.
We scan & organise
Our team scans, OCR-processes, and assigns every document to the correct patient folder - automatically, in 3-5 business days.
Access anywhere
Log into your secure portal, search inside documents, book appointments, send referrals and manage your archive from any device.
Simple, transparent pricing.
Two ways to use Medifile - just secure storage, or the full practice system. Pay per file, upgrade or switch anytime.
Just storage
- Secure files, folders & OCR search
- Time-limited secure sharing
- POPIA compliance & audit logs
- Scanning add-on
Ready to go paperless?
Built specifically for South African practices. Start your free 14-day trial - no credit card, no commitment.